What this calculator does
Cost of a meeting works out what a meeting actually costs in attendee salary time. Enter your own figures above and the answer updates as you type: nothing is fixed in the code, so the result reflects exactly the numbers you supply.
The formula this calculator evaluates is printed under the tool and explained below, so you can check the working by hand or reuse it in a spreadsheet.
The formula
FormulaHourly rate = annual salary / (52 weeks × hours per week); cost = attendees × hourly rate × (duration + setup) / 60
The inputs explained
| Field | What to enter |
|---|---|
| Attendees | A number. Starts at 8. |
| Average annual salary ($) | A number, measured in your currency. Starts at 90000. |
| Working hours per week | A number. Starts at 40. |
| Meeting length (minutes) | A number, measured in minutes. Starts at 60. |
| Setup / wrap-up time (minutes) | A number, measured in minutes. Starts at 10. |
Worked examples
Every figure in the tables below is produced by this page’s own calculator at build time, so the numbers and the tool always agree. Select any row to load that scenario.
How the answer changes with attendees
Every other input is held at the calculator’s starting values while attendees varies. Select any row to load that scenario into the calculator.